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While looking for the best printers for small businesses, you’ll need to determine the features that are right for your business. We recommend looking at the monthly duty cycle and paper capacity of small business printers to ensure that they can handle the high-volume needs of business use. Make sure that you also look at the unit’s wireless connectivity features and cloud service integration to ensure that the system caters to your office workflows like what you can get out of a good portable printer for laptops and monitors. When buying a small business printer, always look for efficient consumable usage, fast print speed, and the ability to handle high-volume production. If you are starting a business, these are some of the best printers you can get.
We researched over 30 printers across a range of categories and determined that the Canon imageCLASS MF741Cdw is the best printer for small businesses on the market today. Keep reading about this, and our other top picks to learn more about the best printers on the market today.
Award: TOP PICK
WHY WE LIKE IT: The Canon imageCLASS MF741Cdw has smart workflow features controlled by its intuitive, large touch screen and fabulous speed and volume printing performance. It has an ideal combination of reliability, efficiency, and high performance for small business use.
Double down on your small business’s volume and efficiency while maximizing your resources with this Canon imageCLASS MF741Cdw laser printer. From the get-go, it’s incredibly user-friendly with a fantastic 5” color touchscreen that flows like a smartphone and has a customizable application library to create your ideal workflow experience. Some of the smart workflow features include the ability to create shortcuts for print templates (like letterheads) and preset destinations for your digital scan uploads. Conscious purchases can help your business succeed, like a photographer getting a great photo printer or an artist investing in the best printers for art prints.
Your print requests will produce fast abd can achieve 28 ppm print speed after that. You can speed up your printing process even more with AirPrint. It comes standard with a large 250-sheet standard paper capacity tray that can be expanded up to a whopping 850 sheets. Between the high-volume paper storage and high-capacity toner cartridges that yield up to 4,000 pages a month, you can rest assured that your running costs will be very efficient, and you won’t have to worry about frequent printer maintenance. This will be a great addition to a small office workspace with up to 10 employees regularly using it. Another similar model that will save you costs is the best ink-efficient printer that has an Ink Save Mode you can switch on to ration your ink use.
Award: HONORABLE MENTION
WHY WE LIKE IT: This Brother laser printer is a versatile option for small businesses that need fast response times and great connectivity to its cloud services. Its advanced scanning features are especially great for digitizing and organizing your files.
Your small business will feel bigger with the multitude of efficient features in this Brother MFC-L8610CDW printer. Print speeds of up to 33 ppm will have you producing at a pace that fits a busy workspace. Its scanning functionalities are built for the modern world with the ability to choose to send your uploads directly to email and cloud services like Evernote, Dropbox, Google Drive, OneNote, and more. A 50-page capacity auto document feeder and fast 29 IPM scan speeds make those tasks even more efficient.
Printing is a breeze and very cost-efficient. You can expand its 300-sheet storage input tray up to 1,050 sheets for added flexibility. Its four-toner cartridge system produces up to 2400 x 600 dpi resolution and can produce up to 4,500 pages apiece when you use the high-yield cartridges. Print from any of your work devices by connecting via AirPrint, Google Cloud Print, Mopria, Brother iPrint&Scan, Cortado Workplace, and Wi-Fi Direct. Compare this to the best wireless printer that offers the most versatile connection options, extraordinary performances, and print quality.
Award: BEST INK EFFICIENCY
WHY WE LIKE IT: The Epson WorkForce ET-4750 uses innovative print technology with four refillable, high-capacity ink tanks that produce up to 7,500 pages per fill. You’ll save on ink costs and waste less by forgoing cartridges while still getting all the features you need for business.
Rethink how your small business uses ink with this Epson WorkForce’s cartridge-free ink system. Instead of cartridges, this printer uses four ink tanks designed to maximize efficiency and decrease running costs and waste. It includes enough ink in the box to yield up to a massive 11,200 pages, and you can save up to 80 percent on ink over time when compared to cartridge replacement. When ink levels get low, you simply refill the ink tanks. Epson smartly designed the refill process to be completely straightforward and spill-free.
The printer still delivers the multifunction performance that you need for your small business, including a 250-sheet paper tray and a 30-sheet auto document feeder. It produces high-resolution for all tasks. Its copying features are especially handy, with options to copy single to double-sided, remove shadows and punch holes, and reduce or enlarge with ease. You can scan via the flatbed scanner or automatic document feeder. And for quality printing, it is important to invest in the best printer paper on the market.
Award: BEST MULTIFUNCTION
WHY WE LIKE IT: This Brother multifunction laser printer is as versatile as a small business needs it to be, with large paper capacity, fast performance, a single-pass document feeder, and the ability to create quick shortcuts to popular cloud services.
This Brother laser printer can do it all, including print, scan, copy, and even fax. All of the features of this efficient printer are designed to give you the versatility needed for a growing business. Store up to 250-sheets of paper in its input tray and print at speeds up to 36 ppm. You can copy, scan, and fax double-sided just as quickly with its single-pass automatic document feeder, which has a great 50-sheet capacity.
The Brother MFCL2750DW also has fabulous functionality when it comes to connecting with your cloud services, devices, and preferred work programs. You can print directly from and scan directly to Dropbox, Google Drive, Evernote, and more. If you use Office, you can digitize documents into a file that’s editable in Word, Excel, and Powerpoint when you scan it. All of these convenient workflow features are accessible on the 2.7” color touch screen, which is also customizable to create the shortcuts you need. Compare this to the best printer for the home, which comes with a 35-sheet auto-loading feature and a clear, responsive touch screen.
Award: BEST COMPACT DESIGN
WHY WE LIKE IT: Achiever high-resolution prints while saving space with the compact HP Color LaserJet Pro. Not only does it have a small footprint, but the unit’s rich connectivity options also make it easy to conduct all print functions remotely, so you can really stash it away.
When space is a premium, you’ll be hard put to find a laser printer more compact than this HP Color LaserJet Pro, which measures just over 16” wide and less than a foot tall. Its compact size is highlighted by a sleek, modern-looking design with a bright, intuitive 2.7” color touch screen. The unit is highly energy-efficient due to features like HP Auto-On/Auto-Off and is Energy Star certified.
HP still manages to fit great modern and efficient business features into the machine, including a 50-sheet multipurpose tray, an impressive 300-sheet capacity input tray, and a 150-sheet output bin. It can handle high-volume printing with a 50,000-page monthly duty cycle. Its 1200 MHz processing speed allows it to produce documents as fast as 28 ppm. It also has reliable and secure connection options, including dual-band Wi-Fi and cloud print compatibility. Compare that to the best printer for cardstock that gives you access to integrated creative software that allows you to design your stuff before printing.
Award: BEST TECH FEATURES
WHY WE LIKE IT: For businesses looking for seamless wireless integration with its cloud service and digital workflow, the HP OfficeJet Pro 9025 offers an abundance of smart features. This includes fantastic app management, mobile and tablet printing, and self-healing Wi-Fi.
Small businesses looking for a truly smart printer will be impressed with the HP OfficeJet Pro 9025’s mobile connectivity options, security features, and modern controls. Use your mobile device as your printer’s hub with the HP Smart App, Apple AirPrint, and Wi-Fi Direct printing. The printer’s advanced Wi-Fi technology is self-healing to ensure a strong, reliable connection. Scan documents directly to email, network folders, thumb drives, and even your preferred cloud services. The HP Smart App allows users to manage efficient workflow between their printer and devices and cloud and storage services.
You can even create Smart Task shortcuts that allow you to initiate your most frequently used operations with a single touch. The 2.7” touch screen and HP app are designed intuitively to maximize the organization of your documents and expenses electronically and wirelessly. Its dual paper trays have a combined 500-sheet capacity, so you won’t have to refill paper frequently. Compare this to the best duplex printer with an automatic document feeder you can easily copy, scan, and even fax double-sided documents.
Award: BEST FOR BLACK AND WHITE
WHY WE LIKE IT: The Brother HL-L5100DN offers the fantastic efficiency and performance you expect from a monochrome laser printer, with accommodation for up to 1,340 sheets of paper storage while printing at speeds up to 42 ppm.
The Brother HL-L5100DN printer is a fast and efficient machine that makes it one of the best monochrome laser printers available for small business use. You’ll get super-efficient use of consumables with auto duplex printing and the availability of high-capacity toner that yields up to 8,000 pages. Its efficient performance extends to speed and volume, as it produces up to 42 ppm and can accommodate 520-sheet capacity paper trays in addition to a 50-sheet multipurpose tray. You can extend its capacity up to 1,340 sheets. As such, it’s fantastic for high-volume print jobs while still maintaining sharp printing quality for text and graphics up to 1200 x 1200 dpi.
Users can easily print wirelessly just by connecting to your network. It is also compatible with Apple, Android, Amazon, and Windows operating systems for convenient mobile device printing. You can still protect your data, usage, and settings with a wide range of security features that you can manage for up to 100 users or groups. And if you’re a student, you will want to invest in the best printer for students that offers convenient management of printing functions and monitors ink levels. If you have a Mac that uses iOS, you should consider the best printer for Mac as another compatible option.
Award: BEST ON A BUDGET
WHY WE LIKE IT: The quality you get from this Canon PIXMA is above its price range, highlighted by its 2-cartridge hybrid ink system that produces up to 4800 x 1200 dpi resolution prints. You can easily print, scan, copy, and fax using its front tray, rear tray, auto document feeder, and flatbed scanner.
You can’t beat the price point of the Canon PIXMA TR7020a inkjet printer for a small office or home office on a budget. This machine fits multifunctional print, scan, copy, and fax features in a compact unit. Still, it offers front and rear paper support and a flatbed scanner and copier.
In addition to versatility, this Canon PIXMA offers an impressive print quality of up to 4800 x 1200 dpi resolution using a 2-cartridge hybrid ink system. This means that you can produce impressive, professional-quality business cards, presentations, color pages, and reports when needed. This printer includes impressive advanced connectivity options for its class, including high-speed USB, wireless LAN, Wi-Fi, and Bluetooth 4.0. And with the best printer ink, you’ll unrivaled quality every single time.
Award: BEST SPEED
WHY WE LIKE IT: Make the most of the workday with the highly productive Kyocera Ecosys P3155DN laser printer that can produce sharp 1200 x 1200 dpi documents at a whopping 57 ppm. With a paper tray capacity expandable up to 2,600 sheets, this machine can handle high-volume quickly.
The Kyocera Ecosys won’t leave you waiting with the capability to print its first page out within 4.5 seconds and reach production speeds of 57 ppm thanks to its powerful 1.2 GHz ARM Cortex-A9 processor. This business printer is built for speed and has a large 600-page input capacity to accommodate quick, high-volume jobs without frequently refilling paper. You can expand that capacity up to 2,600 sheets of paper. It can handle an incredible 275,000 pages per month of production.
One toner cartridge can yield up to 10,000 sheets of paper. The printer has a handy 100-sheet multipurpose tray for different-sized media. It can accommodate a wide range of media sizes from A5 to Legal. Duplex printing is easy and quick at 39 ppm. All of these functions can be controlled through a simple yet easy-to-use display and control panel. Consider comparing this with the best large format printer that features two 250-sheet high-capacity paper feeding trays as well as a rear input tray.
Award: BEST TOUCH SCREEN
WHY WE LIKE IT: This Canon color laser printer is the way to go for offices seeking an advanced, customizable, smart user experience. The large 5” touch screen offers powerful access, control, and personalization to all of the unit’s all-in-one features.
This Canon imageCLASS delivers an exceptional user experience with its large, highly intuitive 5” touch screen that truly maximizes office workflow. Its touch screen is top-of-the-line among office printers, featuring the ability to create a custom application library to connect with and create one-touch shortcuts to your office’s most used platforms and cloud services. Customize the printer’s home screen for easy access to the functions you need, including print templates you use often.
This printer’s powerful touch screen facilitates a wide range of digital and wireless operations, like scanning to email and network folders, establishing a Wi-Fi Direct hotspot, and converting physical documents into editable files uploaded to your preferred location. Admins can also control and adjust consumable settings, security features, and connectivity options from the screen. Just like the best laser printer that also has fast, reliable dual-band Wi-Fi and Bluetooth connectivity options, as well as user control and management options through the HP Smart App. To get a printer that can help you create bold canvases, artwork, and posters, read our best printer screen printing guide.
When it comes to performance, most small businesses require a highly efficient printer, that can accommodate high volume, and have a fast printing speed. Printers must have multifunctional features and adaptable connection options. Security features and easy management are also important considerations.
As such, we looked at printers that offer efficient use of consumables, like paper and ink, while also being able to produce professional-quality documents when needed. Various features can reduce running costs, including dual-sided printing, high-yield toner cartridges, and accessible ink and printer management controls.
We only looked at printers that can accommodate high-volume usage by looking at each model’s monthly duty cycle, paper tray capacity, and page yield from ink cartridges. We also only included printers with all-in-one print, scan, and copy functionality. Printers with extra efficient features like a single pass document feed, network security features, and advanced cloud and network connectivity were ranked higher.