Best Printer for Small Business in 2023

Noah Staum Profile image

Written By:

Products Updated March 2, 2023
Our posts contain affiliate links. Sometimes, not always, we may make $$ when you make a purchase through these links. No Ads. Ever. Learn More

While looking for the best printers for small businesses, you’ll need to determine the features that are right for your business. We recommend looking at the monthly duty cycle and paper capacity of small business printers to ensure that they can handle the high-volume needs of business use. Make sure that you also look at the unit’s wireless connectivity features and cloud service integration to ensure that the system caters to your office workflows like what you can get out of a good portable printer for laptops and monitors. When buying a small business printer, always look for efficient consumable usage, fast print speed, and the ability to handle high-volume production. If you are starting a business, these are some of the best printers you can get.

We researched over 30 printers across a range of categories and determined that the Canon imageCLASS MF741Cdw is the best printer for small businesses on the market today. Keep reading about this, and our other top picks to learn more about the best printers on the market today.

Top 10 Printers for Small Businesses

 #1  Canon Color imageCLASS MF741Cdw Printer for Small Business


WHY WE LIKE IT: The Canon imageCLASS MF741Cdw has smart workflow features controlled by its intuitive, large touch screen and fabulous speed and volume printing performance. It has an ideal combination of reliability, efficiency, and high performance for small business use.

  • Single-pass duplex document feeder
  • Fast 28 ppm print and copy speed
  • Up 850 sheet expandable paper capacity
  • Wi-Fi connectivity can be buggy

Double down on your small business’s volume and efficiency while maximizing your resources with this Canon imageCLASS MF741Cdw laser printer. From the get-go, it’s incredibly user-friendly with a fantastic 5” color touchscreen that flows like a smartphone and has a customizable application library to create your ideal workflow experience. Some of the smart workflow features include the ability to create shortcuts for print templates (like letterheads) and preset destinations for your digital scan uploads. Conscious purchases can help your business succeed, like a photographer getting a great photo printer or an artist investing in the best printers for art prints.

Your print requests will produce fast abd can achieve 28 ppm print speed after that. You can speed up your printing process even more with AirPrint. It comes standard with a large 250-sheet standard paper capacity tray that can be expanded up to a whopping 850 sheets. Between the high-volume paper storage and high-capacity toner cartridges that yield up to 4,000 pages a month, you can rest assured that your running costs will be very efficient, and you won’t have to worry about frequent printer maintenance. This will be a great addition to a small office workspace with up to 10 employees regularly using it. Another similar model that will save you costs is the best ink-efficient printer that has an Ink Save Mode you can switch on to ration your ink use.

 #2  Brother MFC-L8610CDW Printer for Small Business


WHY WE LIKE IT: This Brother laser printer is a versatile option for small businesses that need fast response times and great connectivity to its cloud services. Its advanced scanning features are especially great for digitizing and organizing your files.

  • Direct cloud service access
  • Advanced network security features to manage access and usage
  • Up 900 sheet expandable paper capacity
  • Duplex printing is not single-pass

Your small business will feel bigger with the multitude of efficient features in this Brother MFC-L8610CDW printer. Print speeds of up to 33 ppm will have you producing at a pace that fits a busy workspace. Its scanning functionalities are built for the modern world with the ability to choose to send your uploads directly to email and cloud services like Evernote, Dropbox, Google Drive, OneNote, and more. A 50-page capacity auto document feeder and fast 29 IPM scan speeds make those tasks even more efficient.

Printing is a breeze and very cost-efficient. You can expand its 300-sheet storage input tray up to 1,050 sheets for added flexibility. Its four-toner cartridge system produces up to 2400 x 600 dpi resolution and can produce up to 4,500 pages apiece when you use the high-yield cartridges. Print from any of your work devices by connecting via AirPrint, Google Cloud Print, Mopria, Brother iPrint&Scan, Cortado Workplace, and Wi-Fi Direct. Compare this to the best wireless printer that offers the most versatile connection options, extraordinary performances, and print quality.

 #3  Epson WorkForce ET-4750 Printer for Small Business


WHY WE LIKE IT: The Epson WorkForce ET-4750 uses innovative print technology with four refillable, high-capacity ink tanks that produce up to 7,500 pages per fill. You’ll save on ink costs and waste less by forgoing cartridges while still getting all the features you need for business.

  • Intuitive tilt-out touch screen
  • Cost-efficient refillable ink system
  • High-quality 4800 x 1200 dpi color prints
  • Slow 6.5 ppm two-sided print speed

Rethink how your small business uses ink with this Epson WorkForce’s cartridge-free ink system. Instead of cartridges, this printer uses four ink tanks designed to maximize efficiency and decrease running costs and waste. It includes enough ink in the box to yield up to a massive 11,200 pages, and you can save up to 80 percent on ink over time when compared to cartridge replacement. When ink levels get low, you simply refill the ink tanks. Epson smartly designed the refill process to be completely straightforward and spill-free.

The printer still delivers the multifunction performance that you need for your small business, including a 250-sheet paper tray and a 30-sheet auto document feeder. It produces high-resolution for all tasks. Its copying features are especially handy, with options to copy single to double-sided, remove shadows and punch holes, and reduce or enlarge with ease. You can scan via the flatbed scanner or automatic document feeder. And for quality printing, it is important to invest in the best printer paper on the market.

 #4  Brother MFCL2750DW Printer for Small Business


WHY WE LIKE IT: This Brother multifunction laser printer is as versatile as a small business needs it to be, with large paper capacity, fast performance, a single-pass document feeder, and the ability to create quick shortcuts to popular cloud services.

  • Single-pass auto document feeder
  • Direct connect with cloud and Office Suite
  • Super high-yield cartridges yield 4,500 pages
  • Monochrome printing

This Brother laser printer can do it all, including print, scan, copy, and even fax. All of the features of this efficient printer are designed to give you the versatility needed for a growing business. Store up to 250-sheets of paper in its input tray and print at speeds up to 36 ppm. You can copy, scan, and fax double-sided just as quickly with its single-pass automatic document feeder, which has a great 50-sheet capacity.

The Brother MFCL2750DW also has fabulous functionality when it comes to connecting with your cloud services, devices, and preferred work programs. You can print directly from and scan directly to Dropbox, Google Drive, Evernote, and more. If you use Office, you can digitize documents into a file that’s editable in Word, Excel, and Powerpoint when you scan it. All of these convenient workflow features are accessible on the 2.7” color touch screen, which is also customizable to create the shortcuts you need. Compare this to the best printer for the home, which comes with a 35-sheet auto-loading feature and a clear, responsive touch screen.

 #5  HP Color LaserJet Pro M454DW Printer for Small Business


WHY WE LIKE IT: Achiever high-resolution prints while saving space with the compact HP Color LaserJet Pro. Not only does it have a small footprint, but the unit’s rich connectivity options also make it easy to conduct all print functions remotely, so you can really stash it away.

  • Energy and toner saving features
  • Four-color HP ImageREt 3600 resolution technology
  • Dual-band Wi-Fi, AirPrint, and Google Cloud printing
  • No scanner or copier

When space is a premium, you’ll be hard put to find a laser printer more compact than this HP Color LaserJet Pro, which measures just over 16” wide and less than a foot tall. Its compact size is highlighted by a sleek, modern-looking design with a bright, intuitive 2.7” color touch screen. The unit is highly energy-efficient due to features like HP Auto-On/Auto-Off and is Energy Star certified.

HP still manages to fit great modern and efficient business features into the machine, including a 50-sheet multipurpose tray, an impressive 300-sheet capacity input tray, and a 150-sheet output bin. It can handle high-volume printing with a 50,000-page monthly duty cycle. Its 1200 MHz processing speed allows it to produce documents as fast as 28 ppm. It also has reliable and secure connection options, including dual-band Wi-Fi and cloud print compatibility. Compare that to the best printer for cardstock that gives you access to integrated creative software that allows you to design your stuff before printing.

 #6  HP OfficeJet Pro 9025 Printer for Small Business


WHY WE LIKE IT: For businesses looking for seamless wireless integration with its cloud service and digital workflow, the HP OfficeJet Pro 9025 offers an abundance of smart features. This includes fantastic app management, mobile and tablet printing, and self-healing Wi-Fi.

  • Sync to cloud services and QuickBooks
  • Alexa and Google voice-activated printing
  • Create customizable smart shortcuts
  • Slow initial setup

Small businesses looking for a truly smart printer will be impressed with the HP OfficeJet Pro 9025’s mobile connectivity options, security features, and modern controls. Use your mobile device as your printer’s hub with the HP Smart App, Apple AirPrint, and Wi-Fi Direct printing. The printer’s advanced Wi-Fi technology is self-healing to ensure a strong, reliable connection. Scan documents directly to email, network folders, thumb drives, and even your preferred cloud services. The HP Smart App allows users to manage efficient workflow between their printer and devices and cloud and storage services.

You can even create Smart Task shortcuts that allow you to initiate your most frequently used operations with a single touch. The 2.7” touch screen and HP app are designed intuitively to maximize the organization of your documents and expenses electronically and wirelessly. Its dual paper trays have a combined 500-sheet capacity, so you won’t have to refill paper frequently. Compare this to the best duplex printer with an automatic document feeder you can easily copy, scan, and even fax double-sided documents.

 #7  Brother HL-L5100DN Printer for Small Business


WHY WE LIKE IT: The Brother HL-L5100DN offers the fantastic efficiency and performance you expect from a monochrome laser printer, with accommodation for up to 1,340 sheets of paper storage while printing at speeds up to 42 ppm.

  • Sharp 1220 x 1200 dpi resolution
  • Quick 7.2 second print response time
  • Produce up to 8,000 from one high-yield toner
  • No scanner or copier

The Brother HL-L5100DN printer is a fast and efficient machine that makes it one of the best monochrome laser printers available for small business use. You’ll get super-efficient use of consumables with auto duplex printing and the availability of high-capacity toner that yields up to 8,000 pages. Its efficient performance extends to speed and volume, as it produces up to 42 ppm and can accommodate 520-sheet capacity paper trays in addition to a 50-sheet multipurpose tray. You can extend its capacity up to 1,340 sheets. As such, it’s fantastic for high-volume print jobs while still maintaining sharp printing quality for text and graphics up to 1200 x 1200 dpi.

Users can easily print wirelessly just by connecting to your network. It is also compatible with Apple, Android, Amazon, and Windows operating systems for convenient mobile device printing. You can still protect your data, usage, and settings with a wide range of security features that you can manage for up to 100 users or groups. And if you’re a student, you will want to invest in the best printer for students that offers convenient management of printing functions and monitors ink levels. If you have a Mac that uses iOS, you should consider the best printer for Mac as another compatible option.

 #8  Canon PIXMA TR7020a All-in-One Wireless Color Inkjet Printer


WHY WE LIKE IT: The quality you get from this Canon PIXMA is above its price range, highlighted by its 2-cartridge hybrid ink system that produces up to 4800 x 1200 dpi resolution prints. You can easily print, scan, copy, and fax using its front tray, rear tray, auto document feeder, and flatbed scanner.

  • Bluetooth wireless duplications
  • Compact and lightweight under 20 pounds
  • Tilt-out smart color touch screen
  • High-volume production can be slow
  • No memory card support

You can’t beat the price point of the Canon PIXMA TR7020a inkjet printer for a small office or home office on a budget. This machine fits multifunctional print, scan, copy, and fax features in a compact unit. Still, it offers front and rear paper support and a flatbed scanner and copier.

In addition to versatility, this Canon PIXMA offers an impressive print quality of up to 4800 x 1200 dpi resolution using a 2-cartridge hybrid ink system. This means that you can produce impressive, professional-quality business cards, presentations, color pages, and reports when needed. This printer includes impressive advanced connectivity options for its class, including high-speed USB, wireless LAN, Wi-Fi, and Bluetooth 4.0. And with the best printer ink, you’ll unrivaled quality every single time.

 #9  Kyocera Ecosys P3155DN Printer for Small Business


WHY WE LIKE IT: Make the most of the workday with the highly productive Kyocera Ecosys P3155DN laser printer that can produce sharp 1200 x 1200 dpi documents at a whopping 57 ppm. With a paper tray capacity expandable up to 2,600 sheets, this machine can handle high-volume quickly.

  • Advanced 1.2 GHz processor
  • 39 ppm duplex printing
  • Apple AirPrint, Mopria, Google Cloud Print mobile printing
  • No touch screen
  • No scanner or copier

The Kyocera Ecosys won’t leave you waiting with the capability to print its first page out within 4.5 seconds and reach production speeds of 57 ppm thanks to its powerful 1.2 GHz ARM Cortex-A9 processor. This business printer is built for speed and has a large 600-page input capacity to accommodate quick, high-volume jobs without frequently refilling paper. You can expand that capacity up to 2,600 sheets of paper. It can handle an incredible 275,000 pages per month of production.

One toner cartridge can yield up to 10,000 sheets of paper. The printer has a handy 100-sheet multipurpose tray for different-sized media. It can accommodate a wide range of media sizes from A5 to Legal. Duplex printing is easy and quick at 39 ppm. All of these functions can be controlled through a simple yet easy-to-use display and control panel. Consider comparing this with the best large format printer that features two 250-sheet high-capacity paper feeding trays as well as a rear input tray.

 #10  Canon imageCLASS MF644CDW Printer for Small Business


WHY WE LIKE IT: This Canon color laser printer is the way to go for offices seeking an advanced, customizable, smart user experience. The large 5” touch screen offers powerful access, control, and personalization to all of the unit’s all-in-one features.

  • Single-pass double-sided scanning
  • Smartphone-like user interface
  • 250-sheet paper cassette and bypass feed
  • Paper tray not expandable

This Canon imageCLASS delivers an exceptional user experience with its large, highly intuitive 5” touch screen that truly maximizes office workflow. Its touch screen is top-of-the-line among office printers, featuring the ability to create a custom application library to connect with and create one-touch shortcuts to your office’s most used platforms and cloud services. Customize the printer’s home screen for easy access to the functions you need, including print templates you use often.

This printer’s powerful touch screen facilitates a wide range of digital and wireless operations, like scanning to email and network folders, establishing a Wi-Fi Direct hotspot, and converting physical documents into editable files uploaded to your preferred location. Admins can also control and adjust consumable settings, security features, and connectivity options from the screen. Just like the best laser printer that also has fast, reliable dual-band Wi-Fi and Bluetooth connectivity options, as well as user control and management options through the HP Smart App. To get a printer that can help you create bold canvases, artwork, and posters, read our best printer screen printing guide.

How We Decided

When it comes to performance, most small businesses require a highly efficient printer, that can accommodate high volume, and have a fast printing speed. Printers must have multifunctional features and adaptable connection options. Security features and easy management are also important considerations.

As such, we looked at printers that offer efficient use of consumables, like paper and ink, while also being able to produce professional-quality documents when needed. Various features can reduce running costs, including dual-sided printing, high-yield toner cartridges, and accessible ink and printer management controls.

We only looked at printers that can accommodate high-volume usage by looking at each model’s monthly duty cycle, paper tray capacity, and page yield from ink cartridges. We also only included printers with all-in-one print, scan, and copy functionality. Printers with extra efficient features like a single pass document feed, network security features, and advanced cloud and network connectivity were ranked higher.

Best Printers for Small Business Buyer’s Guide

The Most Important Features to Consider

  1. Volume Capacity
    When choosing a printer for a small business, consider the volume of production your business needs. If you’re doing a lot of printing, you’ll want to invest in the best printer with cheap ink to save on costs. Therefore, it’s crucial to estimate how much you will need to print every month and make sure the type of printer you want to buy can accommodate you.
    • If you’re ready to get started now, check out our best printers for the office review with our HP OfficeJet Pro 7740 vs 7720 comparison article.
    • Similarly, if you’re seeking a great color printer for a small business niche that requires color printing, like printing wedding invitations or party supplies, you’ll want to be sure your printer can handle the load.
    • On the other hand, if you’re using receipts to manage transactions, you’ll want to pick up the best receipt printer that can handle large-volume printing.
    • Look at the printer’s monthly duty cycle and recommend monthly production. Those numbers will indicate how much volume a good small office printer can handle.
    • For example, a great barcode printer can print a lot before it needs an ink refill.
    • On the other hand, if you’re doing mostly monochrome printing, then you’ll want to check out a laser printer for a home business.
    • Additionally, you may want to opt for printers that offer high-capacity cartridges and toner so that you can print more pages while replacing cartridges less often. Check out our comparison article of MF743CDW vs MF733CDW office printers to see an example of this.
  2. Multifunction Features
    While all in one printers for most small businesses are the go-to option, some of the best small business printers don’t have scanning or copying functionality, which can sometimes occur on MFP printers. Consider what built-in functions your business needs before buying. And while a single-function printer might be suitable for some businesses, others may need the multi functionality.
    • The best all-in-one printer for small businesses will be able to scan and copy in addition to print. Many modern printers also include fax capability, which saves you having to deal with a separate fax machine. This way you can find the right one with these features as long as you compare printer prices.
    • On the other hand, if you’re using the best printer for Cricut, more than likely, you won’t need fax capabilities. But if you’re looking for the best all in one printer for a small business, a printer with fax capabilities is something to consider.
    • Or if you need to mail instead of fax, consider a model like the best envelope printers that can accurately and cleanly print onto envelopes. The best all-in-one printer for home use in your home office will generally be more compact than ones built for larger offices.
    • In fact, a top office printer for a small business also offers features like copying and scanning, so you can make use of them for an array of tasks.
    • When considering multifunction features (e.g., a top printer/scanner for a small business), ensure you’re not sacrificing speed and print quality performance. If you need multiple people to use the printer regularly, key features like Wi-Fi connectivity will make connecting to the printer much easier than via a cord.
    • Moreover, if your business is considering producing signage products, you’ll want to get the best sublimation printer to help expand your business and marketing campaigns.
    • Alternatively, if you’re only doing a small print of products like shirts or hats, then you’ll want to invest in the best printer for heat transfers. It’s cheaper than sublimation.
  3. Speed
    Print speed is an important factor for businesses, especially when you’re producing a large number of pages. Small business printers are designed to be faster than home-use models, allowing small business owners and employees to produce a large volume of documents, reports, presentations, brochures, and more quickly. 
    • For the fastest speed, look at laser printers first. The best laser printer for small businesses should achieve print speeds of at least 30 ppm. This is a reasonable minimum standard to set if speed is a priority for you, especially if you work in a fast-paced office environment where the office printing involves multiple people using the printer.
    • The best office printers for a small business should also have an automatic document feeder (ADF), which allows you to scan multiple pages at once and save them as one file.
    • Additionally, look at the speed of a machine’s double-sided printing if you do a lot of that. Machines that have single-pass duplex printing, scanning, and copying will perform the fastest.
    • If you’re often printing large documents, consider buying a printer scanner copier for a small business with high-capacity cartridges to reduce the number of times you have to replace printer ink.

Printers for Small Business FAQs

What is the best printer to buy for a small business?

The best printer for small business is one that fits the needs of your business when it comes to production volume and the features you need. Make sure that the printer can handle your business’s workload by checking its paper tray capacity, monthly duty cycle, and ink page yield. Additionally, check for scanning, copying, and fax functionality if you need those.

What is the most economical printer for a small business?

Laser printers are a popular choice for businesses because they can often be the most economical and efficient options. Laser toner cartridges have a low cost per page and can produce thousands of documents before needing replacement. To economize further, look for printers with duplex printing to save on paper and energy-conscious printers that are Energy Star certified.

What is the best LaserJet printer for small business?

LaserJet printers are popular for business use because they can accommodate a high-volume of production with efficient running costs. There is a wide range of laser printers that accommodate various business needs. You can buy a highly-efficient monochrome unit that only prints to maximize your production and keep operational costs low. On the other end, you can get a color laser printer that offers all-in-one print, scan, copy, and fax functionality. Look at your regular business needs and find the unit that best aligns with your work practices.

Are LaserJet printers better than inkjet?

Deciding between laser printers and inkjet printers depends entirely on your usage, as each offers its own strengths. Laser printers are generally better suited for high-volume, fast production with the economic use of consumables. Inkjet printers, on the other hand, are known for producing superior quality and resolution prints, especially when it comes to photography, art, and graphic design. Inkjet printers are also often considered the best printer for home use with cheap ink. Laser printers are generally the preferred technology for small business use.
Noah Staum Profile image