5 Top Printers for Small Business of 2024 Ranked

True Score Methodology

v1.5

147,274

Reviews Analyzed

Updated Jun 11, 2024 7:03 PM

Table of Contents

best printer small business guide that shows the top best printer model

A whopping 75% of electronic and appliance reviews are untrustworthy. That’s why every reviewer gets a Trust Rating so our True Score System filters out the fake reviews. See how we do it.

For a small business, choosing the right printer is essential to ensure efficient operations. Key features to look for include fast print speeds, high page yields, and reliable connectivity options. Testing these aspects helps you find printers that meet daily demands without frequent interruptions. Pain points often include slow printing speeds, frequent ink or toner replacements, and connectivity issues. Addressing these with the right printer can significantly improve productivity in a small business setting.

We analyzed over 26 printers and certified 5 as the best choices for small businesses. These top performers excelled in our evaluations, which covered 147,274 customer reviews and professional opinions. Our stringent criteria filtered out 67% of experts who provided unreliable reviews. These excellent printers have demonstrated outstanding reliability and efficiency, ensuring they can handle the high demands of a small business environment.

How Did We Rank the Best Printer for Small Business?

Choosing the right printer for your small business is crucial. We’ve analyzed over 200 sites, diving deep into testing methods, customer reviews, and expert evaluations. Our thorough investigation identified 2 key test results, 2 additional features, and 1 vital specification. This data-driven approach, reflected in our true score system, guarantees you a reliable, efficient, and high-performing printer tailored to your business requirements.

Our commitment to unbiased reviews is powered by our ‘True Score’ system, targeting low quality and fake reviews. When you shop through our links, you’re backing our mission. Dive deeper to see how.

?️ Minimum Specifications

  • Must be all-in-one.

? Test Criteria

  • Print Speed: Black & white printing speed exceeds 20 pages per minute (ppm).
  • Printing Costs: Printing costs are less than 7 cents per page.

? “Nice To Haves”

  • Color Accuracy: Color accuracy is maintained with a deviation (dE) of less than 6.
  • Print Speed: Color printing speed surpasses 12 pages per minute (ppm).

Latest Updates

  • 06/11/2024: Republished the list to include the best printer for small businesses based on our True Score system.

Top Printer for Small Business For 2024

Prices accurate at the time of publishing

See how we test the testers

  • Runner Up

    Best Value

    Best Budget

    gr recommended award

    Best Mid-Range

    Brother MFC-L8905CDW

    • Best For Small Business

    Ideal for small businesses, the Brother MFC-L8905CDW combines efficiency, affordability, and versatility, making it a top choice for reliable and cost-effective printing.

    Brother MFC-L8905CDW Review →

    True Score

    90
    92
    2

    Experts

    86
    3k

    Customers

    $699.98

    Snapshot

    Reasons to Buy

    • Good print quality (text)
    • Fast printing speeds
    • Excellent monochrome scan quality
    • Economic running costs

    Reasons to Avoid

    • Low-quality image prints
    • Grainy color scans

    Specifications

    Automatic Document FeederAutomatic Document FeederYes
    Automatic Two-Sided PrintingAutomatic Two-Sided PrintingYes
    Copier Resolution (B&W)Copier Resolution (B&W)1200 x 600 dpi
    Copier Resolution (Color)Copier Resolution (Color)
    DepthDepth20.7"
    Duplex Scan FunctionDuplex Scan Function
    Energy Star CertifiedEnergy Star Certifiedn/a
    HeightHeight21.6"
    Integrated FaxIntegrated FaxYes
    Max Number of CopiesMax Number of Copies
    Max Paper WidthMax Paper Width
    Mobile PrintingMobile Printing
    Number of Ink Cartridges RequiredNumber of Ink Cartridges Required
    Paper FeederPaper Feeder
    Print Speed (B&W)Print Speed (B&W)33 ppm
    Print Speed (Color)Print Speed (Color)33 ppm
    Printer Resolution (B&W)Printer Resolution (B&W)2400 x 600 dpi
    Printer Resolution (Color)Printer Resolution (Color)2400 x 600 dpi
    Printer TypePrinter TypeColor Laser
    Scanner ResolutionScanner ResolutionUp to 1200 x 2400
    Scanner TypeScanner TypeFlatbed
    Tray CapacityTray Capacity250
    WidthWidth19.5"
    WirelessWirelessYes

    All Specs

    Test Results

    B&W Print Speed (ppm)23
    Color Print Speed (ppm)18
    B&W Printing Costs (¢ per page)3
    Color Printing Costs (¢ per page)18
    Color Accuracy (dE)9

    All Retailers

    • $699.98

      Availability

      In Stock

      Free Shipping

      Yes
    • $699.98
      $950
      Save $250

      Availability

      In Stock

      Free Shipping

      Yes
    • $699.99

      Availability

      In Stock

      Free Shipping

    Our Verdict

    If you’re looking for a great all-around small business printer, the Brother MFC-L8905CDW is an exceptional option for those searching for a reliable and efficient printing solution. While this model is in the upper mid-range and the price is on the higher side, it is somewhat balanced by a notably low printing cost per page of 2.8 cents, ensuring long-term affordability for businesses with substantial printing needs. With a resolution of 2400 x 600 dpi and a commendable print speed of 23.15 pages per minute for black and white and 18 ppm for color documents, this printer is designed to handle the demanding workload of a small business environment efficiently.

    A standout feature of the Brother MFC-L8905CDW is its comprehensive connectivity options, including wired and wireless capabilities, enhancing its versatility in various business settings. Furthermore, its support for mobile printing and automatic duplex and document feeder adds layers of convenience and efficiency, essential for fast-paced business operations. Although it may not boast the highest color accuracy with a dE of 9.02, it remains a robust choice for standard business document printing, where precision in color reproduction is not the primary concern.

    The Brother MFC-L8905CDW excels in key areas, making it a versatile choice for small businesses and various settings needing reliable and cost-effective printing solutions. Its Energy Star certification highlights energy efficiency, an essential feature for cost-conscious and environmentally aware users. This printer’s strength in speed and cost-efficiency, particularly in monochrome printing, alongside its ability to handle diverse printing tasks, makes it a valuable asset beyond the conventional office environment.

  • Runner Up

    Best Value

    Best Budget

    gr recommended award

    Best Mid-Range

    Epson Ecotank ET-5850

    • Best For Cheap Ink

    For small businesses, the Epson Ecotank ET-5850 offers unmatched efficiency and quality, with low costs and versatility justifying its initial investment.

    Epson Ecotank ET-5850 Review →

    True Score

    90
    90
    3

    Experts

    88
    792

    Customers

    $849.99

    Did you know 67% of printer reviewers are untrustworthy?

    Our research found only 23 of 83 printer reviewers as of June 2024 can be trusted. This is why Gadget Review is committed to calculating the most accurate product scores on the web.

    To do this, we give every printer review site a Trust Rating, which measures how trustworthy the site and their testing claims are. We then leverage AI & a machine learning model to combine and calculate the Trust Rating with data from experts and consumers to deliver the True Score, the web’s most accurate product quality rating.

    147,274

    Printer Reviews Analyzed

    26

    Total Products Analyzed

  • Runner Up

    Best Value

    Best Budget

    gr recommended award

    Best Mid-Range

    Canon imageCLASS MF455DW

    • Best For Envelopes

    The Canon imageCLASS MF455DW is ideal for small businesses and excels with its impressive print speed, practical connectivity, and cost-effective operation.

    Canon imageCLASS MF455DW Review →

    True Score

    90
    90
    2

    Experts

    88
    968

    Customers

    SAVE $150
    $369.99
    $219.99

    DON’T SEE WHAT YOU’RE LOOKING FOR?

    Crafters should look for the best Cricut printers and excellent cardstock printers to handle intricate designs and heavy paper. The best printer for students offers affordability and reliable performance for school projects and assignments.

    Mac users need the top printer for Mac to ensure seamless compatibility and functionality. A great large-format printer is essential for larger projects. Finally, cost-conscious users should consider a printer with cheap ink to save on long-term printing expenses.

  • Runner Up

    Best Value

    Best Budget

    gr recommended award

    Best Mid-Range

    Canon imageCLASS MF753CDW

    • Best For Laser

    The Canon MF753CDW is ideal for small businesses, excelling in speed, accuracy, and essential features, blending quality with efficiency for diverse printing needs.

    Canon imageCLASS MF753CDW Review →

    True Score

    88
    89
    2

    Experts

    85
    2k

    Customers

    SAVE $151
    $649.99
    $499.00

    Category Snapshot

    Printers

    • Total Brands/Products Tested

      5 Brands, 26 Products

    • Top 2 Brands

      Epson, Canon

    • Price Range (Budget-Premium)

      $30-$1,000

    • Average True Score

      80.95

    • Important Test Criteria

      Mono & Color Print Speed (in/s, cm/s)

      Color Accuracy (dE)

    • Most Trusted Testers

      rtings and tech gear lab logos

    • Top Printer Experts

      Ryan Lim, Lesley Robinson

    • Typical Warranty

      1 year

    • Covered by Insurance

      Yes – AKKO

  • Runner Up

    Best Value

    Best Budget

    gr recommended award

    Best Mid-Range

    Brother HL-L2325DW

    • Best For Chromebook

    For small businesses seeking a speedy, efficient monochrome printer without extra features, the Brother HL-L2325DW stands out for its simplicity and high-quality output at a budget-friendly price.

    Brother HL-L2325DW Review →

    True Score

    79
    77
    2

    Experts

    87
    1k

    Customers

    $158.00

Which Criteria Matters for Testing Best Printer for Small Business?

By focusing on these criteria (2 required, 2 nice to have), anyone can quickly and easily compare these printers and how they’ll perform. This helps you make an informed decision and purchase a printer that will print with Wi-Fi.

CRITERIARANGEREQUIREDDEFINITION
B&W Print Speed> 20 ppmYesHow fast a printer can produce purely black and white pages while printing.
B&W Printing Costs< 7 centsYesHow much a black and white page costs to print.
Color Print Speed> 12 ppmNo (Nice to have)How fast a printer can produce color pages and photos while printing.
Color Accuracy< 6 dENo (Nice to have)How much the color printed by a printer deviates, on average, from the reference color.

Our Trusted Data Sources

We looked at 80+ printers reviewers and found that 23 are trustworthy (60%+ Trust Rating). The three we have listed below are our most trusted for printers.

  1. Ryan Lim – Rtings, LinkedIn
  2. Lesley Robinson – TechGearLab, LinkedIn
  3. Ben Keough – Wirecutter, MuckRack, LinkedIn

Interested in a comprehensive analysis of our data sources? We’ve got you covered. Below, you’ll find a detailed list of every printer review website we’ve identified, organized by their respective Trust Ratings from highest to lowest. But we didn’t stop there. We’ve meticulously reviewed each publication and verified the data by checking whether the authors have bio links to MuckRack or LinkedIn. We’re committed to not only checking the facts but ensuring their veracity.

Printers Test Data & Results

1. Print Speed, Black & White (PPM)

The primary job of a printer is to print out pages, and black & white print speed tests are just measurements of how long it takes a printer to produce pages that are purely black and white. The better a printer is at printing in black and white, the more pages it’s able to produce in a minute.

Print speed is largely a matter of convenience, so while we have a minimum speed we suggest (generally around 20 pages per minute) there’s no real downside to a printer being slower if you’re using it at home – you’ll just end up having to wait longer to finish printing out a document. However, printers in professional settings need to be snappy because they’re going to be used constantly, and the faster a printer is able to produce documents, the better.

Print Speed, Black & White (PPM; higher is better)

2. B&W Printing Costs (Cents per page)

Using your printer uses up ink, which means it costs money. Printing costs are usually measured as cost per print (or page) and are gauged by calculating how much each print costs by comparing the cost of an ink or toner cartridge to the total number of pages printed by the cartridge.

Print costs should ideally be as low as possible, with the greatest number of pages per cartridge being the obvious “goal” to aim for. Black ink, being the cheaper ink, means that black and white printing costs are usually lower on a per page basis. If you’re printing constantly, getting the cost as low as you can means you’ll be spending less on cartridges in the long run.

B&W Printing Costs (in cents per page; lower is better)

3. Print Speed, Color (PPM)

Much like black and white print speeds, color printing speed is simply a measure of how long it takes a printer to print out color documents and photos. If you’re purely printing photos, you’ll see an ever further reduced speed (given the size of photographs and the detail they demand.)

Color print speed is less important (generally) than black and white speeds, simply because it’s usually done less. However, if you’re constantly printing photos at home or in the office, higher print speeds are good to keep you from waiting around for a print job to finish.

Print Speed, Color (PPM; higher is better)

4. Color Accuracy (dE)

Color accuracy with printers uses a mix of standardized references (like the Adobe ColorChecker) and a color control sensor to check the accuracy of the colors printed by a printer and then grades the accuracy on a 10-point+ scale. Unlike most scales, where 10 is good, color accuracy scores are reversed, with 0 and 1 being the most desirable score, as it indicates little to no deviation from the reference color.

Generally speaking, color accuracy should be at least a 5 or lower to be considered “good.” At 6 or higher, the colors are noticeably different, which is an issue if you’re printing photos and hoping for accurate colors.

Color Accuracy (lower is better)

Best Printer for Small Business: Mistakes To Avoid

  1. Underestimating Printing Needs: Assess your business’s printing requirements accurately. Consider factors such as print volume, document types (e.g., text, graphics, photos), color vs. black and white printing, and the need for specialized printing tasks like envelopes, labels, or barcodes. For businesses that require printing on materials other than paper, such as fabrics or ceramics, the best sublimation printer is essential. Similarly, if your business includes creating custom apparel or merchandise, selecting a great printer for heat transfers will ensure high-quality results on a variety of materials.

  2. Ignoring Total Cost of Ownership: Don’t focus solely on the upfront cost of the printer. Consider the total cost of ownership, including ongoing expenses such as ink or toner cartridges, paper, maintenance, and repairs over the printer’s lifespan. For long-term savings, a top-rated laser printer could be more economical due to its lower per-page printing costs and durability. Additionally, investing in the best duplex printer will cut down on paper usage and further reduce operating expenses.

  3. Neglecting Printing Speed and Efficiency: Time is money in business. Choose a printer with fast printing speeds and efficient operation to minimize downtime and maximize productivity. Look for features like automatic duplex printing to save time and reduce paper waste.

  4. Disregarding Connectivity Options: Ensure the printer offers versatile connectivity options to accommodate your business’s needs. Look for Wi-Fi, Ethernet, and USB connectivity, as well as support for mobile printing technologies like AirPrint or Google Cloud Print for printing from smartphones and tablets.

The Best Printer for Small Business Tests Compared

Product
True Score
B&W Print Speed
Color Print Speed
B&W Printing Cost (per page)
Color Printing Cost (per page)
Color Accuracy

Brother MFC-L8905CDW

  • Best for Small Business

90
  • 23.15 ppm

  • 18 ppm

  • 2.75¢

  • 18.3¢

  • 9.02 dE

$699.98

Epson Ecotank ET-5850

  • Best for Cheap Ink

90
  • 23 ppm

  • 18.1 ppm

  • 0.5¢

  • 2.15¢

  • 7.02 dE

$849.99

Canon imageCLASS MF455DW

  • Best for Envelopes

90
  • 24.95 ppm

  • No Data ppm

  • 3.6¢

  • 6.8¢

  • 0

$219.99
$370
$150
88
  • 23 ppm

  • 36 ppm

  • 4.9¢

  • 23.6¢

  • 6.68 dE

$499.00
$650
$151

Brother HL-L2325DW

  • Best for Chromebook

79
  • 25.3 ppm

  • No Data ppm

  • 3.8¢

  • No Data¢

  • 0

$158.00

Printers for Small Businesses Questions (FAQ)

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