Epson WorkForce ES-400 Review

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Updated January 27, 2023
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94 Expert Rating

If you’re in the market for the best scanner, or for an office setting, you should check out the Epson WorkForce ES-400. Its large document feeder and fast scan speeds make it a great choice for personal and work-related situations while still maintaining high quality scans at a low price. And if you would rather buy an all-in-one printer, have a look at our post on the best printers available today!

Related: In case you like what you read so far, you’ll definitely want to read our Epson Workforce ES 60w Wireless Portable Sheet review

Why We Like It – Epson WorkForce ES-400

The Epson WorkForce ES-400 brings along performance that works on a personal level as well as in a small office setting, considering its small size and reasonable scan speed. Once you’ve got the scanner figured out, you’ll want to decide if you want the laser printer vs inkjet for a home printer.

  • Can serve personal use or small office
  • Large document feeder
  • Inexpensive
  • OCR is lackluster

Related: If you are searching for a low-maintenance printer, check the Epson Workforce ET 4750 review


The Epson WorkForce ES-400 does its namesake proudly, performing excellently in both a personal setting and an office setting—a small office, to be specific. This is thanks to its scan speed of 35 pages per minute (like the Canon MX922), putting the Fujitsu ScanSnap S1300i to shame. However, the ES-400 can also scan both sides, doubling its scanning speed up to 70 impressions per minute.

Furthermore, its document feeder lends itself perfectly to a small office setting, which is what the Doxie Go SE and the Brother DS 720D lack. With the ability to hold 50 pages at a time, scanning stacks of documents are, for the most part, automatic. You can feed it just about anything that fits into the document scanner: business cards, and thick and thin pages of various document sizes—up to 600 dpi in both black and white, grayscale, and color. Keep in mind that if you’re having issues with your printer color settings, our guides can help.

When you save said document, the WorkForce can save to various locations on your computer, or cloud destinations like DropBox, Google Drive, and Evernote, to name a few.

The ES-400 does come with software, including Epson ScanSmart and Document Capture Pro. However, the OCR software does falter slightly. It works relatively well for the most part, though you’ll sometimes have to fight with it. Moreover, if you begin questioning why is my printer printing faded text, this might be an issue with the print head.


Physically speaking, the Epson WorkForce ES-400 is a bit of a bruiser. It isn’t the most portable of devices, nor is it trying to be. With that said, it isn’t terribly heavy, only weighing 8.1 pounds. You won’t have any trouble relocating the WorkForce ES-400 Duplex document scanner to a new location. As long as you’re aware of the printer paper size it uses, you won’t have any issues with it.

While a bit more weighty than the Brother DS-620, the Epson ES-400 is exceptionally compact. Its dimensions are 6.9 by 11.6 by 6.6 (height, width, depth), meaning you won’t have a hard time finding a place for it.

For two more great Epson printers, check out our Epson Workforce ES-50 review and our Epson WorkForce WF-3540 review.


Given the Epson WorkForce ES-400 has one foot in the door as a personal use document scanner, and another foot in the door as a small office scanner, the ES-400 has great value. This is even more apparent when you consider its price and performance, especially alongside other compact scanners, and software that comes included. It’s a solid workhorse for any small office looking to cut down on the lines at the scanner, thanks to its large, automatic document feeder. And, along with good maintenance for a printer, the value of this device will last a long time.

Epson WorkForce ES-400 Wrap Up

The Epson WorkForce ES-400 is a light, compact, faster scanning workhorse that’s the best scanner for both personal use and a small office. With a fast scanner pumping out 35 ppm and 70 ipm, it’ll get the job done. While the OCR software could be better, its great optical resolution and inexpensive price tag are hard details to pass on, especially for a start-up company looking to save income.

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