How to Setup an All-In-One Printer

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Updated November 22, 2022

Even though documents are increasingly created and shared via digital methods, printing often remains a daily need. This need makes finding the best printer for your office or workspace paramount from a productivity standpoint. The best all-in-one printers are often the perfect choice for remote workers or those in smaller office spaces. If you’ve recently bought a printer and need help putting it together, keep reading as we explain how to set up an all-in-one printer.

KEY TAKEAWAYS:

  • All-in-one printers require users to connect the power cable, insert ink/paper, and download software drivers.
  • Once set up, users can choose to print via wired or wireless connectivity.
  • Modern printers let users connect their printer to the computer or download an app and print from their mobile device.

For more printer-related material, check out our guide on the best 3D printers or our article on how to use a printer with a phone.

Insider Tip

Using grayscale for print jobs instead of black-and-white helps save ink.

How to Setup an All-In-One Printer

Most modern printers come with some assembly required, but none of it is hyper-technical. This article covers the mechanical setup. However, remember that there are other areas to consider, like what connection type to use. We have articles on finding a printer’s IP address for those choosing wireless connections. However, if you want a wired connection, you can read our guide on how to connect a printer with an ethernet cable.

The great thing about all-in-one printers is that they serve multiple functions. For more, we have content covering how to send a fax from an all-in-one printer. We also have one on what to do when there’s no dial tone on a fax machine.

STEP 1 Read the User Manual

Because every printer has a slightly different setup process, consult the user manual to understand what parts are included with your machine. Also, check for any advice, warnings, or notices on what to know before beginning setup.

STEP 2 Turn on the Printer

Plug the power cord into the back of the printer. Then plug it into the wall. Finally, press the power button to turn on the printer.

STEP 3 Install the Ink Cartridges/Print Head

Unpack the individual ink cartridges and remove the pieces of tape covering the built-in print heads. Then, open the panel that accesses the cartridge holders and put them in place. You should hear a click to know they have been set correctly.

STEP 4 Put in the Paper

Find the paper tray and adjust the paper width guide to match the paper size you plan to use. Then place the paper on the tray.

STEP 5 Download Software

Connect the printer to your computer via a USB cable and follow the instructions to download the software drivers. After this, set your printer as your computer’s default print device.

Read our guide covering what is an all-in-one printer if you want more in-depth details on this device.

Warning

Always turn off the printer when it’s not in use. Leaving the printer on leaves the printer heads exposed, leaving them to become dirty with dust and debris.

STAT: Users can save 50% on paper by using double-sided printing. (source)

How to Setup an All-In-One Printer FAQs

Is it possible to fax with my all-in-one printer?

Most all-in-one printers come with a port in the back to install a fax line. However, be sure to check this before purchasing.

Is there a difference between an inkjet and a laser printer?

An inkjet printer uses ink, while a laser printer uses toner. Inkjet printers are usually found in home offices, while laser printers are used more commonly for high-volume print jobs.

Can you print photos with an all-in-one printer?

You can use specific photo paper for an all-in-one inkjet printer, but many won't have an excellent photo quality finish.
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