How to Print Wirelessly

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Updated November 16, 2022

Of all the office devices, finding the best printer ranks among the hardest. But, especially with the advent of remote work, securing the best all-in-one printer for your home office is critical to having an efficient work environment. And one of the most highly sought specs is a stellar wireless connection, so if you’ve found the right printer, congrats! But now, you need to learn how to print wirelessly.

KEY TAKEAWAYS:

  • Setting up the printer’s wireless connection requires connecting the printer and computer to the same Wi-Fi network.
  • Each printer manufacturer has a specific path to connect the device to a wireless router.
  • After connecting devices on the same wireless network, access the computer settings and establish the new printer as the default device.

If you’re still in the selection stage, you can research some popular models by checking out our article on Canon Pixma E477 vs HP DeskJet 2723.

Insider Tip

If you are experiencing issues with wireless printing, connecting an ethernet or USB cable to your computer is another way to accomplish a print job.

How to Print Wirelessly

Setting up a wireless printer isn’t rocket science but requires general familiarity with your printer and computer settings. Once you are comfortable navigating your device settings, figuring out how to connect a wireless printer to a network is ultra-simple, even if you need to learn how to print wirelessly with an HP Envy 4500. Remember that every printer model will have slightly different settings, and the steps serve as a general guide to what to look for when setting up your equipment.

Also, if you are running into constant printer issues, we have a helpful piece covering some common ways to repair a wireless printing all-in-one printer.

STEP 1 Connect Your Printer to Your Wireless Network

Use the printer’s touchscreen to navigate to the wireless settings. After finding the Wi-Fi network setup, enter the SSID and password. Consult your printer’s user manual if you need help figuring out how to do this, as it will provide instructions specific to your model.

STEP 2 Connect Computer to the Printer

For Windows computers follow the path: Control Panel > Settings > Devices & Printers > Add Printer. Then, from the list of printers, select the one in question. If the printer doesn’t pop up, there will be an option to enter the device’s IP address.

For MacBooks, follow the path: Apple Menu > System Preferences > Printers & Scanners > “+.” Then, find your printer and select it from the printer list. Then press “Download and Install.”

STEP 3 Run Test Print Jobs

Open the document you wish to print, right-click, and select the printer icon to begin printing.

Warning

Failing to check driver updates can cause connection failure between your computer and printer. The initial driver installation usually requires a USB port connection.

STAT: Close to 90% of all businesses fail to track printing costs. (source)

How to Print Wirelessly FAQs

How do you know if your computer is too far away from the printer?

If you notice it's taking longer to complete print jobs or isn't printing at all, you may need to move closer to improve the Wi-Fi connection.

How do I know if my printer driver needs to be updated?

You may need to update your drivers if your wireless printer isn't showing up on your computer's device list or isn’t completing print jobs. Other signs include an inconsistent connection to the network and poor print quality.

Can I use my mobile device to print?

Yes! Both Android and iPhone smartphones come with apps that allow for mobile printing.
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