Best Conference Room Chairs

Updated: Nov 2, 2023 4:35 PM
best conference room chairs featured image that shows the top three best office chair models

To choose the best conference room chairs, first, start with excellent comfort. A great meeting room chair should promote a natural seating position and help co-workers and guests avoid discomfort. Style is a close second, as a well-designed set of conference room chairs can add elegance and an artful, yet professional vibe to any meeting room or co-working space. Thirdly, conference room chairs, unlike executive chairs, must be portable and compact enough to allow for easy rearranging. The best office chairs should be easy to move or transport in the event of a relocation.

With that in mind, many of the best conference room chairs have wheels and casters, so you can easily move them around. Keep reading our conference room chair buying guide to learn more.

Top Conference Room Chairs

 #1  The Luckwind Ribbed Office Chair


WHY WE LIKE IT: This chair is a stylish pick that offers great adjustability, a sturdy frame, and a thick seat cushion. It’s got a wide seating allowance, padded armrests, and a round suspension headrest for good comfort when leaning back.

  • Excellent adjustability
  • Ergonomic backrest
  • 330 pound load capacity
  • No dedicated lumbar support

The Luckwind Ribbed Office chair is a sleek, easy to assemble chair that features PU leather padding on its seat and backrest for increased comfort. It is easily adjustable as users will be able to lift the seat by up to 4 inches, or even tilt back its ergonomically-designed backrest by up to 30 degrees. Its smooth-rolling casters stay quiet when moving across the floor, and its sturdy frame supports a max load of up to 330 pounds.

The chair’s high load capacity makes it ideal for heavy set users, and its 3.5-inch thick cushion keeps it comfortable enough for individuals that spend long hours working from home to not get tired too quickly. When leaning back, its round suspension headrest supports the neck very well, and its padded armrests feel great to place elbows on, however, its lack of dedicated lumbar support may dissuade users that have back issues.

 #2  Furmax Ribbed Office Chair


WHY WE LIKE IT: It is a good looking, comfortable, and easy to assemble chair. It is also quite durable thanks to a chrome frame and feels great to sit on courtesy of its high-quality material.

  • Excellent contemporary design
  • 360-degree swivel design for versatility
  • Easy to assemble
  • Low weight capacity

The Furmax Ribbed Office Desk Chair combines elegance and comfort to bring forth an ergonomic solution that is ideal for both gaming and work. Its high back design and wide backrest provide the required comfort when seated for long hours, and its 360-degree swivel design allows for versatile movement around the workspace. It is also great for rocking thanks to a tilt allowance of up to 120°, and its seat height can be adjusted by up to 2 inches.

The chair also features a cushion that is 3.15 inches thick for comfortable seating, and sponge padded armrests that are great elbow rests. Its high-quality PU leather covering and chrome frame make it waterproof and wear-resistant, and since it is also very easy to put together, most users won’t need any assistance when doing so. Its 280-pound load capacity wasn’t as impressive, but buyers that weigh less than that shouldn’t have to worry.

 #3  Kaimeng Ribbed Office Chair


WHY WE LIKE IT: The chair offers extended back support with its backrest design, rubber mute wheels for quiet movement, and 360-degree swiveling for easy movement around the workplace.

  • Very easy to assemble
  • Large backrest
  • Modern, contemporary design
  • Thin seat cushion

The KaiMeng Ribbed Office Chair is an elegant, high back option that is available in either black or white. Its clean, polished look makes it ideal for multiple settings, and its 320-pound load capacity makes it a great option for heavy users. Its rocking degree controller can limit its motion to be anywhere between 30°, as well as a seat height adjustability range of up to 3 inches.

Putting together the Kaimeng Ribbed Office Chair shouldn’t take more than 20 minutes and the whole process doesn’t require any advanced tools. Also, its 360-degree swivel allowance makes it easy to move around, and its wear-resistant PU leather covering keeps it looking good over the long haul. Despite all this, Its seat cushion might prove to be a little thin for some users, especially those who tend to spend long hours seated.

 #4  Clatina Office Chairr


WHY WE LIKE IT: It is a simple yet comfortable alternative that has a 275-pound load capacity and wide armrests. It’s breathable backrest is ideal for long sitting hours, and its sled base keeps users well planted.

  • Very easy to assemble
  • Basic lumbar support
  • Breathable backrest
  • Not adjustable

The Clatina Office Guest Chair is a great pick for the reception area as it features a breathable air grid back as well as thick seat padding for comfortable seating. The chair is available in either black or grey and features built-in lumbar support to keep users upright when seated. Its fixed armrests are wide and feel comfortable to rest arms on, and with a 275-pound load capacity, the chair is sturdy enough for heavy users.

Users who need a comfortable yet functional chair will find the Clatina Office Guest Chair very handy, as its seat is padded with a high elasticity sponge that is of great quality. The seat is also very easy to assemble and feels quite solid when sat on. It slides down most desks pretty well, but the lack of adjustability may dissuade some buyers.

 #5  Modway Prim Office Chair


WHY WE LIKE IT: It is perfect for table seating and looks great thanks to its classic square tufting. It can also support a weight capacity of up to 331 pounds and features a padded waterfall seat design for good blood flow towards the legs.

  • Extremely easy to assemble
  • Stylish design
  • 331-pound weight capacity
  • No headrest
  • No armrests

The Modway Primed Ribbed Armless office chair oozes modern appeal thanks to its stylish durable leatherette cover, its polished chrome steel frame, and its mid-back backrest seat design. The seat also has a waterfall design that maintains good blood flow to the legs when seated for long hours. With one-touch seat height adjustment and both tilt and tension control, the seat is also very easy to adapt to user preferences.

At its base, the chair also features dual-wheel casters that make it very easy to move around, and with the ability to swivel through up to 360-degrees, it is also very versatile to use. The chair’s seat tilt and tension levers allow for easy rocking control, and its 331-pound weight capacity makes it perfect for heavy users. However, its lack of arm and headrests may have other users disregard it for larger, more comfortable alternatives.

 #6  Cimoo Office Chair

We’re sorry, this product is temporarily out of stock


WHY WE LIKE IT: It boasts high-grade material that is easy to clean and comfortable to sit on. It can hold up to 400 pounds and features an ergonomic back that keeps users upright when seated.

  • Nylon protective pads that prevent floor scratching
  • PU leather material is easy to clean
  • Basic lumbar support
  • Not adjustable

The Cimoo Conference Reception Leather Waiting Chair is available in a wide variety of colors and doesn’t have any wobble thanks to its large sled base. The chair also features a curved backrest to keep users upright and comfortable when seated and is covered in high-grade PU leather that feels soft and is easy to clean. Its sturdy construction supports up to 400-pounds, and the four protective pads on its base help prevent any floor scratches.

Weighing only 24 pounds, the chair is pretty easy to lift and move around, and its modern design makes it perfect for an executive office setting. The chair comes with a 12-month limited warranty and also features a handle on its back for easy placement. However, the seat is not adjustable in any way, and this may discourage buyers who would want to tailor it to their preferences.

What Are Conference Room Chairs?

In a basic sense, conference room chairs are office chairs meant for use in a meeting space or conference room. They typically come in matched sets and are usually lighter and more portable than other types of office chairs. These comfortable chairs can have an ergonomic design for all-day comfort. For an example of this, you’ll want to check out our review of the Alera Elusion Series Multifunction chair. Most offer some form of seat-height adjustment and many popular conference chair options also have a backrest with a tilt-lock mechanism.

Conference Room Chairs vs Office Chairs

Compared to other office chairs, including office chairs for hip pain, conference room chairs are in general designed to be simpler and more portable. It should be easy to move conference room chairs around to accommodate different numbers of people in a meeting or presentation.

Conference Room Chairs vs Desk Chairs

Unlike desk or task chairs, conference room chairs often come in sets. Unlike the leading office chairs under $200, you won’t find conference chairs that cheap. They usually don’t have as much adjustability as task chairs do, but they should still allow for sustained comfort over the course of an hour-long meeting. Conference room chairs, in contrast to office chairs, are sometimes stackable for easy out-of-the-way storage.

Conference Room Chairs vs Executive Chairs

Conference room and meeting chairs are almost always smaller and lighter than “executive chairs.” The latter tend to be bulky recliners with frames made from wood or metal, with thick cushions, leather upholstery, and built-in lumbar support. They have a large weight capacity. Conference room chairs, on the other hand, are lighter and easier to store. They can still have features like a padded seat or adjustable height armrests, however. They usually use fabric upholstery but some conference chair models offer leather and faux-leather options.

How Conference Room Chairs Work

A great conference room chair is a comfortable office chair that supports sitting for an extended period of time, while also saving space and being easy to fit under a wide range of conference tables.

Modern conference chairs are usually lightweight and many of them have wheels and adjustable seat height. Some conference table chairs are meant to be stackable. When looking for the best meeting chair, space-saving considerations can be very important. You’ll also likely want conference table chairs that look good with the rest of your office furniture.

To boost guest comfort and help promote the best meeting experience for successful business interactions, the best meeting room chairs combine features like height-adjustable seating, flip-up arms, and an ergonomic, modern design.

The best type of chair for executive boardroom seating is often a conference room chair designed for utmost comfort with features like built-in lumbar support. It might be a chair with wheels to facilitate easier movement.

Why Should You Buy New Conference Room Chairs?

Do you need new conference room chairs? If you’ve just moved into a new office space or are expanding your business, a new conference chair set could be an essential addition to your office furniture. You’ll likely want to invest in high-quality meeting room chairs that go well with your desk chairs and conference table.

You could also find that it’s time to upgrade your existing meeting chairs for superior comfort. Having more ergonomic chairs in the conference room adds a higher level of comfort for meetings and presentation audiences. However, if you work extra hours then you need to invest in the best computer chair for long hours.

If you use your conference room area for pitch meetings, business discussions, or customer service, superb comfort is a must. A set of matched, well-designed chairs helps ensure guest comfort. You can find meeting room chairs in a reasonable price range with modern styles and up-to-date features for a more productive, comfortable conference room.

Another reason to update your conference seating is if your current armless chairs or conference table chairs lack sufficient adjustability for the range of people who may be using them. When choosing new meeting room chairs, you can pick chairs with a tall backrest feature that makes them work well for tall users. You can also find chairs with adjustable height for shorter people. You can specify a necessary weight limit.

Are Conference Room Chairs Worth Buying?

  • Conference room chairs can make it more comfortable and convenient to host meetings in your office space.
  • They’re portable and easy to keep on hand when not needed.
  • Meeting room chairs are good for any business or nonprofit workspace where you routinely host varying numbers of guests, give presentations to potential clients, or hold occasional meetings with remote or freelance staff.
  • This type of chair comes in a wide range of styles and a variety of colors.

Why a Conference Chair May Not Be for You

  • You may want ergonomic office chairs that you can roll across the floors or carpeting in your office space, rather than lightweight meeting room chairs that can be stacked.
  • However, you can find conference table chairs that come with double-wheel casters.
  • If your concern is the comfort level of typical conference chairs, and you prefer the feel of an ergonomic desk chair with a tilt mechanism, you might also hesitate before buying a set of simple, stackable conference chairs.
  • You might in this case want to look for chairs that combine some of the ergonomic features of modern task chairs but are compact and designed for a conference setting.

How Long Will a Conference Room Chair Last?

Conference chairs have a typical life cycle of five to seven years. However, this takes into account the fact that many businesses replace their office furnishings well before they are actually worn out. Modern conference room chairs made with high-end materials can last a decade or longer if maintained well.

On models with pneumatic seat-height adjustment or flip-up armrests, these moving parts may need replacement first.

On chairs with wheels, the wheels might wear out before the rest of the chair does, especially if used frequently on carpeting.

When it comes to chairs without wheels, the ergonomic mesh or fabric upholstery on armrests tends to wear out soonest, followed by the seat cushions. Leather conference room chairs are usually designed for longer life, as are conference room chairs with faux leather seating surfaces.

Professional furniture cleaning can sometimes help preserve the upholstery of your meeting chairs and other conference room furniture. Excellent quality stain and abrasion-resistant furniture, with a high “double-rubs” rating, will also outlast the typical conference room chairs. Although, if you find the chair beginning to show signs of wear, you’ll want to know how to properly dispose of these office chairs.

How to Choose the Best Conference Room Chairs

There are a number of key considerations for choosing the best chairs for your office conference room. Choosing a set of chairs for corporate meetings need not be a daunting task. Choosing the right chairs involves looking at how many conference chairs you need, what kind of space you have for them, and what the style of your office space will be.

Factors that help make the best conference room chairs include ergonomically shaped seating surfaces, durable construction, and a compact frame.

Key Features

What are the most important features that distinguish the ideal conference room chair set? These chairs have to be comfortable yet also compact enough to fit in a conference room in a variety of different arrangements.

What Size Conference Room Are You Using?

If you have limited storage space, or if you host larger meetings in your office meeting room, then stackable chairs may be a good idea. Look for simple, yet well-designed chairs with durable upholstery and features like ribbed stitching. Armless chairs may also work well in this situation.

If, on the other hand, you’re furnishing a more open office space or designing for a smaller staff, you might want conference chairs with more built-in comfort and convenience features.

Should You Consider Chairs With Wheels?

Rolling office chairs can be easier to move from one area to another. This saves time when making arrangements for a staff meeting, for example. Using rolling chairs rather than small, lightweight stackable chairs makes sense for smaller, routine meetings and organizations or departments with fewer staff members who’ll frequently use the conference room furniture.

What Are Some Design Considerations?

Conference chairs come in a range of colors and styles, with upholstery choices ranging from plain black fabric to twill to mesh or leather. In general, most designers choose chairs that harmonize with the look and feel of the workspace in general. If furnishing a minimal, modern office, you might want one-piece conference chairs with smooth contours. Or, for a high-tech look, mesh-backed ergonomic meeting room chairs. A more stately office vibe might call for leather or faux-leather furnishings.

What Ergonomic Features Are Important?

As with any ergonomic office chair, the best conference room chair is usually one that allows for a natural seating position and provides a degree of adjustability to help individuals attain the utmost comfort. Conference room chairs should be like the best gaming chairs as they should offer comfort and give users some room to wiggle around.

To that end, you might want to look for features such as a padded headrest, adjustable lumbar support with a tension knob, adjustable seatback angle, and adjustable height, as well as padded armrests.

Not all the best conference room chairs will have all of these features of course.

What Other Factors Should You Consider?

Along with portability and style, durability is often an important consideration when picking out office furniture such as conference room chairs. A durable office chair can hold up better to the rigors of multi-shift use and long meetings. Ribbed stitching and stain-resistant fabrics help conference chairs last longer.

In addition, swivel chairs can be a more versatile choice for your conference room, as they allow for easier side-to-side movement and can double as computer chairs. However, they tend to be heavier as well.

A comfortable backrest is another feature worth considering, especially if there are a lot of taller people in the office.

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